Entering your staff rota and regular days off

You can setup your team's regular working hours by using our recurring time-off feature. For example, if you have every Saturday off, click on the date at the top of the calendar and go to the nearest Saturday:

Then click anywhere in your column:

Then select the box that says Time off:

Then either select an end time if you only have the morning off, or tick the box that says "All Day":

Then click on the box that says "Doesn't Repeat" and select "every week":

Then enter some notes if you like and press "Book Time Off":

If you've selected All Day time off, your whole column will be booked out and you can click anywhere on the block to surface the modal to see more details and access the menu to edit or delete:

Setting different working hours for staff who work shifts

We don't currently have a rota function where you can set different salon opening hours by staff member, however you can create this effect by using time off to block out the morning or afternoon by staff member.

To enter an afternoon shift for a staff member, you'll need to block them out in the morning. So click in their column to create time off and adjust the start and end time to block out the hours they don't work. You can use the "Repeat" function (see below, right) to select whether this is every day, or every week:

To enter a morning shift for a staff member, you'll need to block them out in the afternoon. So click in their column to create time off and adjust the start and end time to block out the hours they don't work. You can use the "Repeat" function (see below, right) to select whether this is every day, or every week:

You can see below an example of how staff members can be setup to be bookable according to their shift, with Chloe and Jess working the afternoon shift, and Michael, Lucy & Sophie working the morning shift:

Changing regular working hours by editing or deleting time off

To edit or delete time off, just press anywhere on the block to surface the modal. Then press the 3 dots to surface the menu. Editing will allow you to change the time or type of time off (ie to All Day).
If the time-off is recurring, pressing "Remove" will delete that entry only and leave any others in the series.

However if you want to change regular working hours, the best thing to do is press "Delete all" and then re-enter the new rota.

When you press "Delete all" you'll be given the option to confirm that you do want to delete all entries rather than just one. Confirm by pressing "Delete all":

To learn how to enter staff holiday click here 

To learn how to hide staff columns who are time off click here

To learn how to create different categories for time off click here

Or check out our video below which walks through various examples:

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