Creating different types of time off for block time

Currently our time off feature doesn't distinguish between different types of time off (although you can use the notes field to add any details). 

But if you want to have different colours in the calendar for  types of time off and see a report on different types of time off, you can use our categories and services to get around this.

However please note: using services for time off in this way will affect your occupancy figures in your main hours worked report which calculates time off using actual time off, and counts any services as time busy with clients. 

To create your own types of block time, go to the Menu top left, select Settings, and then Services:

Scroll to the bottom of your categories and select "Add another category". Then enter a name and choose a colour. You can create a few categories if you like so they have different colours:

Then add different types of time off as services to each category, entering the price as zero:

Then when you want to enter specific types of time off for a staff member, just click in their column, make a booking for a walk-in or use their name as the client, and select the time off service you like, and it will appear like this:

If you would like to see a report on the different types of time off, you can go to Menu, Reports, and select "Hours Worked"

Then select the report:

And you will see how much of their time was spent on the various time off activities:

As mentioned above, using services for time off in this way will affect your occupancy figures in your main hours worked report which calculates time off using actual time off, and counts any services as time busy with clients. 

To learn more about staff time off and setting regular working hours, click here or check out our video below which walks through various examples:

Did this answer your question?